Shifts & Work Schedules

Define standard working hours, multiple operational shifts, clock-in grace periods, and late arrival tolerances.

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1. Creating a Work Shift

1. Navigate to HR Press > Shifts (or Work Schedules).
2. Click Add Shift.
3. Configure the shift parameters:
   • Shift Name: e.g., General Day Shift, Morning Shift, Night Shift, Flexible Hours.
   • Shift Code: e.g., SHIFT-GEN, SHIFT-MORN.
   • Start Time: e.g., 09:00 AM.
   • End Time: e.g., 05:00 PM (or 17:00).
   • Total Scheduled Hours: Auto-calculated (e.g., 8.0 hours).
   • Grace Period (Minutes): e.g., 15 minutes. Employees clocking in between 09:00 AM and 09:15 AM are marked Present on Time.
   • Late Mark Threshold (Minutes): Clock-ins after the grace period (e.g., after 09:15 AM) are automatically tagged as Late Arrival.
   • Half-Day Threshold: Define minimum hours required to receive half-day credit (e.g., 4 hours).
4. Click Save Shift.

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2. Assigning Shifts to Employees

• Default Shift: Set in HR Press > Settings > General to apply automatically to all new employees.
• Individual Assignment: In an employee's profile (HR Press > Employees > Edit), override the default shift with a specific schedule.
• Department Assignment: Assign a shift to an entire department in bulk.

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3. Overnight / Night Shifts

For shifts spanning past midnight (e.g., 10:00 PM to 06:00 AM):

• Toggle Overnight Shift.
• HR Press binds clock-out timestamps to the starting date of the shift to ensure accurate total work hour calculations.

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Next Steps

Set up non-working days and holidays in Holiday Calendars.