Employee Directory

Manage employee profiles, employment terms, emergency contacts, identity documents, and linked WordPress accounts.

1. Adding a New Employee

Navigate to HR Press > Employees.
Click Add New Employee.
Complete the employee profile sections:

Personal Information

First Name & Last Name: Full legal name.
Email Address: Work email (used for notifications and login credentials).
Phone Number: Primary contact number.
Date of Birth & Gender: Standard demographic records.
Current & Permanent Address: Residential contact info.
Profile Photo: Upload avatar image.

Employment Details

Employee ID: e.g., EMP-001, EMP-042 (custom identifier sequence).
Department: Select from your configured departments.
Designation: Select from designations within the chosen department.
Date of Joining: Official contract start date.
Employment Type: Full-Time, Part-Time, Contractor, Intern.
Shift: Assign the default work schedule.
Status: Active, Inactive, Terminated, On Leave.

WordPress User Account Linking

Link Existing User: Select an existing WordPress user from the dropdown.
Create New User: Automatically creates a WordPress login with the Employee role and sends welcome credentials via email.

Emergency Contacts & Documents

Emergency Contact: Name, relationship, and emergency phone number.
Document Attachments: Upload employment contract, tax forms (W-4, Form 16), government ID proof, and academic certificates.

Click Save Employee.

2. Managing Employee Profiles

In HR Press > Employees, the master table displays all staff with search, department filters, and status tags:

View Profile: View complete employee dossier including personal info, attendance history, leave balances, and salary slips.
Edit: Update contact details, promote to a new designation, or change department.
Deactivate / Terminate: Sets status to Inactive or Terminated. Inactive employees can no longer clock in or submit leave requests.

3. Bulk CSV Import / Export

Go to HR Press > Employees > Import/Export.
Export: Download full staff directory as CSV for payroll or tax reporting.
Import: Upload a formatted CSV file to onboard multiple employees at once.

Next Steps

Set up work hours and attendance rules in Shifts & Work Schedules.