Staff & Faculty Management

Manage teaching and non-teaching faculty records, publish online job application forms, print staff ID cards, and link staff to WordPress user accounts.

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1. Staff Directory

The Staff Directory provides a centralized record of all teachers, administrative personnel, accountants, and support staff:

1. Navigate to Nexora > Staff & HR > Staff Directory.
2. Filter staff by:
   • Role / Designation: e.g., Teacher, Principal, Accountant, Front Desk, Librarian.
   • Department: e.g., Science Department, Administration, Mathematics.
   • Status: Active, On Leave, Resigned, Terminated.
3. Click Add New Staff to create a profile manually:
   • Personal Information: Full Name, Date of Birth, Gender, Contact Email, Phone, Permanent Address.
   • Employment Details: Employee ID (auto-generated or custom), Designation, Department, Date of Joining, Qualification, Experience.
   • WordPress User Link: Link the staff member to an existing WordPress user account or automatically create a new user profile with their designated role.
4. Click Save Staff Profile.

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2. Staff ID Card Generator

Print professional faculty badges and employee identity cards:

1. In Nexora > Staff & HR > Staff Directory, select the staff members to print.
2. Click Print ID Cards.
3. Choose layout options:
   • Display school logo, employee photograph, name, designation, department, blood group, and emergency contact.
   • Include a scannable Barcode / QR Code encoding the Employee ID.
4. Click Print.

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3. Online Staff Onboarding Forms

Embed shortcodes on any page to collect staff applications online.

Staff Application Form Shortcode

[nexora_staff_application_form]

Embeds an application form capturing applicant details, resume/CV upload, educational qualifications, and teaching experience.

Staff Application Status Shortcode

[nexora_staff_application_status]

Enables applicants to check their hiring status using their application reference number and phone number.

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4. Reviewing Staff Applications & Conversion

When a prospective employee applies online:

1. Navigate to Nexora > Staff & HR > Onboarding (or Staff Applications).
2. Click on an applicant's dossier to review their resume, qualifications, and references.
3. Update review status: Submitted, Under Review, Interview Scheduled, Offer Extended, Accepted, Rejected.
4. When hiring is confirmed, click Convert to Staff:
   • Auto-assign the official Employee ID (e.g., NX-EMP-2026-0012).
   • Assign primary Department and Designation.
   • Assign their system role (e.g., Teacher or Accountant).
   • Choose login creation behavior: create WordPress user immediately and email login credentials, or save profile without login.
5. Click Confirm Staff Onboarding.

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Next Steps

Configure system permissions and role capabilities in Roles & Permissions.