Roles & Permissions (RBAC)

Nexora's RBAC system limits each role to the modules it needs. Teachers, accountants, front-desk staff, and administrators each see only what their role requires.

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1. Built-in Default Roles

Nexora provides pre-configured role profiles out of the box:

Role	Intended Audience	Access Scope
Principal / School Admin	Head of Institution / Main Admins	Full unrestricted access across all academic, student, financial, staff, and system settings.
Teacher / Faculty	Teaching Staff & Homeroom Mentors	Manage daily attendance for assigned classes, view student directory, access class timetables, and view academic schedules.
Accountant / Bursar	Finance & Billing Department	Full access to Fee Types, Invoices, Payment Recording, Defaulters Reports, and Receipt Printing. No access to system settings.
Front Desk / Admissions Officer	Reception & Admissions Desk	Manage student inquiries, review admission applications, update candidate statuses, and perform applicant lookups.
Staff Member (General)	General Employees / Support Staff	Access to personal profile, staff directory lookup, and personal attendance records.

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2. Managing Role Permissions

Administrators can inspect and customize capabilities assigned to any role:

1. Navigate to Nexora > Staff & HR > Roles & Permissions.
2. Select a role to view its permission matrix.
3. Toggle permissions across functional modules:
   • Academics: View/Edit Sessions, Classes, Sections, Subjects, and Master Timetables.
   • Students: View Directory, Edit Biodata, Convert Applicants, Print ID Cards, Execute Promotions.
   • Admissions: View Inquiries, Update Application Status, Review Documents.
   • Attendance: Mark Student Daily Attendance, View Monthly Attendance, Edit Historical Attendance.
   • Finance: Create Fee Heads, Generate Invoices, Record Payments, View Overdue Defaulters.
   • Staff & HR: View Staff Directory, Create Staff Profiles, Manage Leaves.
   • Settings: Access System Configuration, Country Presets, Numbering Sequences, and License Keys.
4. Click Save Permissions.

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3. Creating Custom Staff Roles

For schools with specialized staffing requirements (e.g., Transport Manager, Hostel Warden, Exam Coordinator):

1. In Nexora > Staff & HR > Roles & Permissions, click Add Custom Role.
2. Enter the Role Name (e.g., Exam Coordinator or Transport Supervisor).
3. Select the base template to clone initial permissions from, or start with a clean profile.
4. Check the exact operational capabilities required for that role.
5. Click Create Role.
6. You can now assign this role to any staff member when creating or editing their staff profile.

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Next Steps

Learn how to record daily and monthly attendance in Attendance Tracking.